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DJ Timetable in Excel vs GIG DECK: Key Differences
Compare spreadsheets vs a dedicated DJ timetable creator app. Discover why drag-and-drop, automated timing, real-time crew sync, and high-contrast dark layouts outclass static Excel formulas.
Most promoters start with Excel or Google Sheets. It makes sense—you already have it, it’s flexible, and it works fine for drafting a schedule. The cracks show on show day, when the lineup changes, sets run over, and you need to share updates with five people in different parts of the venue.
Comparison
| Excel / Sheets | GIG DECK | |
|---|---|---|
| Reordering the lineup | Cut, paste, fix formulas | Drag and drop, times recalculate |
| Crew sync | Email file, send screenshot, print | Share a URL, everyone sees changes live |
| Attendee view | Post a static image | Public link + QR, always current |
| Show-day readability | Small text, screen goes dark | LIVE mode, large countdown, stays awake |
| Cost to start | Free (you have it) | Free (browser, no install) |
When a Spreadsheet Is Enough
If you’re running a small private event with 2–3 performers and almost no chance of schedule changes on the day, a spreadsheet works perfectly well. Same if you’re the only one who needs to see the schedule.
When a Dedicated App Makes More Sense
Once you have a crew to coordinate—VJ, lighting, door staff, bar—and the schedule is likely to change during the show, a spreadsheet gets painful fast. The main issues:
- Spreadsheet text is too small to read quickly in a dark booth
- Sharing updates means resending the file or hoping everyone has the latest version
- Changing one time doesn’t automatically update the rest
GIG DECK handles all three.
Real Example: Switching from Sheets
A promoter running a monthly club night in Tokyo had been using Google Sheets for years. “Every show night I’d be in the booth squinting at my phone, manually editing time cells every time a DJ ran late. Then I’d take a screenshot and send it to the VJ and bar staff. Five minutes later someone would ask if there was an update.”
After switching to GIG DECK, the workflow became: adjust one time, everything recalculates, and every crew member’s screen updates without them doing anything. “The QR code at the door meant attendees stopped asking who was playing. It was the first show where I actually felt like I was running the night instead of chasing it.”
FAQ
Q: Can I import an Excel file into GIG DECK?
Not currently. But the setup is quick enough—enter event name, date, and each DJ’s name and set length, and you’re done in a few minutes.
Q: Can I use both?
Lots of promoters do. Excel or Sheets for early planning and budgeting, GIG DECK on show day for sharing and timekeeping.
Start building your timetable now
GIG DECK is free to start. No install—ready for show-day timekeeping.