GUIDE
How to Choose a Live Event Timetable App
Looking for a live timetable creation app for festivals, battles, or club shows? Review our essential checklist covering drag-and-drop ordering, automatic recalculations, screen wake locks, and real-time crew synchronization.
General calendar apps and task managers don’t work well for live event scheduling. Sets get swapped, artists run late, changeovers go over time. You need a tool that can keep up. Here’s what to check before committing to a live timetable app.
Checklist
1. Can you reorder the lineup by dragging?
Last-minute order changes happen at almost every show. If reordering means opening each entry, editing start and end times manually, and checking that nothing overlaps—that’s going to be a problem mid-show. GIG DECK uses drag-and-drop cards.
2. Does adjusting one time update everything else automatically?
If a set runs 20 minutes late, you shouldn’t have to recalculate the rest of the night by hand. GIG DECK recalculates all subsequent times automatically when you change one.
3. Does the whole crew see changes in real time?
If the organizer updates the schedule and the VJ is still looking at a 2-hour-old version, things go wrong. GIG DECK syncs through the cloud—changes push to every open browser tab instantly.
4. Is there a public view for attendees?
“Who’s on right now?” is the most common question at any show. A public URL or QR code that attendees can open on their phones takes that question off your crew’s plate.
5. Is it readable in a dark booth without touching the screen?
Phones auto-lock. Having to unlock your phone every few minutes to check the clock breaks your concentration. GIG DECK’s LIVE mode keeps the screen on using the WakeLock API and displays remaining time in large text.
Comparison
| Tool | Reordering | Crew + Attendee Sharing | Show-Day Display |
|---|---|---|---|
| Calendar apps | Slow (edit each entry) | Poor (no easy public view) | Screen goes dark |
| Excel / Sheets | Painful (row edits + formulas) | Works but text is tiny on mobile | Screen goes dark |
| GIG DECK | Fast (drag and drop) | Public URL + QR, live synced | LIVE mode, stays awake |
Where GIG DECK Fits Best
- Club nights and DJ shows — frequent timing adjustments, small crew
- Band bills and showcases — lots of changeovers, needs crew coordination
- Live streams and talk shows — segment timing matters, remote team involved
No install needed—just send the URL to late-arriving crew members and they’re immediately on the same page.
Free Plan
No sign-up needed for a demo. A free account covers up to 3 events. LIVE mode is included.
Getting Started
- Sign in at GIG DECK
- Create an event, add artists and set lengths, drag to sort
- Share the URL with crew and put a device in LIVE mode at the booth
Detailed setup guide: How to Create a DJ Timetable
Start building your timetable now
GIG DECK is free to start. No install—ready for show-day timekeeping.