How to Create a DJ Timetable

A useful DJ timetable covers more than a list of names. It should define start times, set lengths, changeovers, and what happens when the schedule changes on show day. GIG DECK uses the same timetable for planning, LIVE display, and the read-only audience view.

1. Set the event details

Open GIG DECK and create an event as a guest or with an account. Start with:

• Event name
• Date and venue
• Start time
• End time, when you need a fixed finish

For overnight shows, confirm the event date and time zone before adding artists. A clear date prevents “Saturday night” and “Sunday morning” from becoming two different schedules.

2. Add artists and set lengths

Add each DJ in running order and enter their set length. GIG DECK calculates the end time and the next start time from the event start.

A simple input order keeps the first draft clean:

1. Add every confirmed artist
2. Enter the standard set lengths
3. Add changeovers or show segments as separate slots
4. Check the projected finish

3. Arrange the lineup

Drag a card when you need to change the order. The later times are recalculated around the new lineup, so you do not need to repair spreadsheet rows after every move.

Before the show, separate an order change from a duration change. Moving an artist does not answer whether their set should also be longer or shorter. Check the final end time after either edit.

4. Test the show-day display

Open LIVE display and check the information your crew will rely on:

• Current artist
• Remaining time
• Next artist and planned start
• Readability on the actual booth device

The screen wake lock can be enabled in settings, but support depends on the device and browser. Test it on the hardware you will use and keep the device powered for long shows. See the LIVE display guide for the full setup.

5. Share the read-only view

Copy the AUDIENCE LINK from the editor. Crew and attendees can open it in a browser without installing an app, and the link does not grant edit permission.

Both the editing and viewing devices need an internet connection for schedule changes to sync. The sharing guide covers social links and venue signage in more detail.

Pre-show checklist

• Event date, start time, and time zone are correct
• Every artist and set length is included
• Changeover time is represented
• LIVE display has been tested on the show device
• The AUDIENCE LINK opens without edit controls
• Venue connectivity and power are ready

Once those checks pass, the timetable is ready to work as the live run of show rather than a static planning file.